Dropbox is a place where all your team's content comes together. Where you can use the tools you love. Where we help you cut through the clutter and surface what matters most. Dropbox features include:. Bring traditional files, cloud content , Dropbox Paper docs, and web shortcuts together in one place, so you can organize and tackle your work efficiently.
Store your files in one safe place, accessible from your computer, phone, or tablet. Create and edit your work—including cloud content and Microsoft Office files—directly in Dropbox, so you spend less time switching between apps or searching for files. Our desktop experience with smart content suggestions lets you work with your team, content, and tools—all from the convenience of one organized place.
Keep projects moving forward with your team in sync and connected to the tools you use every day—including Slack and Zoom—without ever leaving Dropbox. Get notified of progress updates and to-dos added to descriptions, and stay up to date with a recent activity view that lives alongside your work. Stop searching and switching between apps when you connect your content to the tools you use, Slack , Zoom , HelloSign , and other Dropbox integrations.
With Paper , a collaborative doc for your team, you can create content easily and organize your projects using timelines, to-dos, and tables. At home, in the office, or on the go, Dropbox keeps your personal and business files safe, and gives you the tools you need to protect the work you share.
Save screenshots to your Dropbox account. Save, organize, and share your work with the Dropbox doc scanner. With the doc scanner you can easily upload and organize scans from whiteboards, receipts, sketches, and more, right from the Dropbox mobile app.
You can manage your account settings and view your files and activity in one place on dropbox. You can also add and share content and access features like Dropbox Paper. Or, just follow these steps to upload a file or folder from your computer:. Sign in at www. Click All files in the left sidebar. Click Upload and select Upload files or Upload folder. Click Open. You can view and update your profile and account settings from any device at dropbox.
Click your avatar profile picture or initials in the top-right corner. Click Settings. You can also see and manage the devices that are associated with your account.
You can also see contacts imported from your mobile devices and set defaults for opening Paper docs on your computer. This is thanks to a core feature called sync. How to use Dropbox Get started in your account Dropbox mobile app dropbox. How to use Dropbox. Back to Chapter. One potential issue is access susceptibility. Companies understand that with Dropbox, there will be down time. The key is being able to continue to work and edit files during this time.
Fortunately, Dropbox makes certain this is possible by allowing offline work. Users can continue to edit files during periods of no internet access and the work they complete is automatically put into place once the access returns. Another thing companies like is the automatic syncing of files within the system.
Dropbox ensures the project continues whether the internet fails or not. Chances are your company will have to decide whether to use a cloud storage system at some point. Dropbox should be examined and considered due to its ease of use and high popularity. Ensure it fits your needs before implementing it. Casey is a content management and branding expert who enjoys taking complex subjects and making them easy to understand for readers.
File hosting services allow users to safely store data, media and other file types within a cloud system. Learn which three systems perform the best. Storage management software is the key to monitor and optimize maintenance of enterprise data.
Dropbox edges out Google Drive with some advanced features. Dropbox and Google both offer robust options to manage who on your team can access your files. Both apps let you share individual files or entire folders by sending an email or by sharing a link. If you choose the former, you can specify who should have access and revoke or change those permissions later on.
If you share a link, you can let anyone with the link view or edit files, but if you ever want to revoke access, you'll need to disable link sharing entirely. For the most part, Dropbox and Google Drive are identical on this front, but Dropbox has a couple advantages. On Dropbox, when you create a shareable link, you can also add a password, so only people who know the password can access the files. You can also set an expiration date, after which the link to your files will stop working.
The expiration date can only be set to a certain day—so, for example, you can't create a link that expires after an hour—but it's more than Google offers. If you use G Suite for Business or Education , Google does provide a way to set expiration dates on file access.
You can even give specific users limited time access when you invite them by email. You can also share files directly from Explorer or Finder with both apps, but it's slightly easier with Dropbox.
If you right-click a file or folder on your computer, both services add a shortcut in the context menu to the Share dialog, where you can invite someone to access a file with an email.
But Dropbox also adds an option that reads "Copy Dropbox link. It only saves you a couple of clicks, but if you're sharing files a lot, those clicks can add up. What about when someone leaves your team? Dropbox handles this much better than Google.
The owner of a file or folder in both apps can promote anyone to owner status, allowing them to take over control. The new owner can then remove the previous owner entirely. However, Google can't promote someone outside your organization to owner status.
So, for example, if you create a file on your personal Gmail account, you can't make someone who uses a company Gmail account the owner, or vice versa. Also, unlike Dropbox, Google Drive doesn't have a method to transfer ownership of all files in an account to someone else.
You can make someone else in your domain the new owner of several folders at once, but any files within those folders will retain their original ownership. You have to go into each folder level and select everything, which can be quite tedious.
Additionally, Dropbox gives you the option to allow users to keep a copy of the files you're revoking access to, while Google Drive doesn't. Overall, Dropbox and Google are both good at sharing files, but Dropbox handles the transition more smoothly when someone leaves your team.
Google Drive stores more deleted files and has more detailed change trackers. When multiple people are editing, copying, and transferring files, you need a way to keep track of who's changing what.
Dropbox and Google Drive both give you tools to restore previous versions of files, but Google's broader suite of services gives you more robust options. With Dropbox, if a file is ever deleted, you can go into the Deleted Files section of the app or site and restore it with the click of a button. You can even filter deleted files by which folder they were in, when they were deleted, or who deleted them. The downside: Dropbox only saves deleted files for up to 30 days for Basic or Plus users that limit goes up to days if you subscribe to Dropbox Business, and days for Dropbox Professional.
Meanwhile, Google puts any "deleted" files in a Trash folder. Even if you've permanently deleted a file from your computer, Google will store a version in the Trash online. It will stay there forever until you empty Drive's Trash, after which point a G Suite administrator can still restore it for up to 25 days. It's a handy series of fail-safes to prevent unwanted data deletion.
If you need to restore an older version of a file, both Dropbox and Google will let you go back through up to 30 days worth of older versions of a file. That means if you edit a document, create a new version of a video, or overwrite a PDF, Google and Dropbox will save the previous version for a month.
Once again, though, Dropbox will raise that cutoff to days or days for Business and Professional subscribers, respectively. With Google, no matter how much storage you buy with Google One, you'll still be stuck with 30 days of version history. But Google has one advantage in this area. Version history in Google Docs, Sheets, and Slides is top notch.
If your team uses Google Docs, you can not only restore previous versions of files, but also see who made which changes, restore specific versions from the middle of an editing session since Google automatically saves documents regularly , and even name older revisions to save them for later, separate from the main version you're editing. This is technically a feature of Google's office software, not Google Drive itself, but it illustrates an important point. Google doesn't just offer a cloud storage folder.
Drive is tightly integrated with a broader collection of apps that work better in tandem. Dropbox offers shortcuts to create documents in Microsoft Word Online, but after that, you're on your own. Version history is a paid feature of Microsoft Office, and while Dropbox can restore older versions of a Word document, it can't track changes the same way Word can.
If you just want to sync files and folders between multiple devices, Dropbox is hard to beat. It's fast, it's reliable, and it works invisibly in the background.
Dropbox doesn't come with a lot of extra features, but by focusing on its core product, the company still manages to have one of the best products around. If you're looking for a total solution for your business and you're not married to other office software or photo management tools, Google Drive offers a compelling case.
Its tight integration with Google Photos and G Suite offers a lot of perks that Dropbox simply can't match. And it doesn't hurt that it's a lot cheaper to increase your storage allowance. Encrypts data in transit and at rest, 2FA via SMS, app, phone call, physical key, and passwordless login.
Supports advanced search parameters, and machine learning in Photos search. Back up photos and videos from desktop, upload from phone with Plus or higher subscription. Limited by storage available. Unlimited 16MP or p video uploads, higher-quality limited by storage available. Can upload from any device.
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